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Metadata Dictionary

Descriptive Metadata

Title | Alternative Title | Creator | Contributor | Publisher | Place of Creation | Date (ISO 8601) | Date | Description | Caption | Inscription | Donor | Subject.Topical | Subject.Name | Subject.Time Period | Subject.Geographic | Geographic Coordinates | Genre | Language | Language Code (ISO 639.2) | Physical Description | Type (DCMI) | Format (IMT) | Original Item Extent


Administrative Metadata

Original Item Location | Original Item URL | Original Collection | Original Collection URL | Digital Collection | Digital Collection URL | Repository | Repository URL | Use and Reproduction | Transcript

 
Label
Definition
Input Rules
CONTENTdm Settings
Crosswalk
Descriptive Metadata

Title

"The name given to the resource. Typically, a Title will be a name by which the resource is formally known." (DCMI)

Letter: Letter from [sender] to [recipient] regarding [subject]

The subject statement at the end is optional. If included, Metadata Specialists should utilize a variety of words for "regarding," such as: about, concerning, in reference to, etc.

Serials (e.g. newsletters): [title of newsletter], Vol. [volume number], No. [issue number], [issue date]

If volume and/or issue numbers are in Roman numerals, Use Arabic numerals (e.g. 1, 2, 3...) in titles and repeat title with Roman numerals in Alternative Title field.

Book: title from the catalog record

Other formats: Devise a brief descriptive title that uniquely identifies the resource (e.g. names of persons, corporate bodies, objects, activities, and events).


EXAMPLES

  • Letter from Minnie Fisher Cunningham to Ella Pomeroy
  • Breakthrough, Vol. 1, No. 3, March 1976
  • General Emiliano Zapata and his staff

DC Map: Title
Data Type: Text
Search: Yes
Hide: No
Required: Yes
Vocab: No

Required in UHDL Field Template: Yes

DC: Title
MARC:
245 $a
245 $b

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Alternative Title

"An alternative name for the resource." (DCMI)

Use this field for books or other items that have an alternative title listed in the catalog record.

Alternative title from the catalog record. Separate multiple entries with a semicolon followed by a space.


EXAMPLE

"Americae pars quarta, sive, Insignis & admiranda historia de reperta primùm Occidentalis India à Christophoro Columbo anno M. CCCCXCII / scripta ab Hieronymo Bezono... qui istic an[n]is XIIII. versatus dilige[n]ter omnia observavit ; addita ad singula ferè capita, non contemnenda scholia in quibus agitur de earum etiam gentium idolatria ; accessit praeterea illarum regionum tabula chorographica ; omnia elegantibus figuris in aes incisis expressa à Theodoro de Bry Leodiens, cive Francofortensi."

DC Map: Title-Alternative
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: No

DC: Alternative
MARC:
246

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Creator

"An entity primarily responsible for making the content of the resource. Examples of a Creator include a person, an organization, or a service. Typically the name of the Creator should be used to indicate the entity." (DCMI)

The entity should be expressed using an authorized term from a controlled vocabulary, in order of preference:

  1. Library of Congress Name Authorities (LCNAF)
  2. Handbook of Texas (HOT)
  3. Local

Local: [Last Name], [First Name], [Middle Initial]
(if applicable) [Suffix], (if needed) [year of birth]-[year of death]

Separate multiple entries with a semicolon followed by a space.


EXAMPLES

  • Doe, Jane A.
  • Doe, J. A. (Jane Apple)
  • Doe, Jane A., 1882-1982
  • Doe, John, Jr.

DC Map: Creator
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: Yes-shared

Required in UHDL Field Template: Yes

DC: Creator
MARC:
100 1#
110 2#
111 1#
700
710
711

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Contributor

"An entity responsible for making contributions to the content of the resource. Examples of a Contributor include a person, an organization or a service. Typically, the name of a Contributor should be used to indicate the entity." (DCMI)

"Use for other people or entities who contributed to making the intellectual content of the resource, but who are not covered in the creator field." (MWDL)

The entity should be expressed using an authorized term from a controlled vocabulary, in order of preference:

  1. Library of Congress Name Authorities (LCNAF)
  2. Handbook of Texas (HOT)
  3. Local

Local: [Last Name], [First Name], [Middle Initial]
(if applicable) [Suffix],(if needed) [year of birth]-[year of death], [role of the person or entity using MARC Relator terms]

Separate multiple entries with a semicolon followed by a space.


EXAMPLES

  • Doe, Jane A.
  • Doe, J. A. (Jane Apple)
  • Doe, Jane A., 1882-1982
  • Doe, John, Jr.
  • Doe, Jane A., 1882-1982, illustrator

DC Map: Contributor
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: Yes-shared

Required in UHDL Field Template: No

DC: Contributor
MARC:
700
710
711

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Publisher

"The entity responsible for making the resource available. Examples of a Publisher include a person, an organization, or a service. Typically, the name of a Publisher should be used to indicate the entity." (DCMI)

Separate multiple entries with a semicolon followed by a space.


EXAMPLES

  • London: Schott & Comp.; Leipzig: C.F. Leede
  • Bonn: N. Simrock

DC Map: Publisher
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: No

DC: Publisher
MARC:
260 $b
264 $b

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Place of Creation

Geographic area where item was created. Content can include cities, neighborhoods, natural geographic features, or other geographic locations.

Use Subject.Geographic field when the intellectual or artistic content is about or depicts a place (Miller, Metadata for Digital Collections, 114).

Geographic area expressed as an authorized term from a controlled vocabulary, in order of preference:

  1. Getty Thesaurus of Geographic Names (TGN)
  2. Handbook of Texas (HOT)
  3. Local

Separate multiple entries with a semicolon followed by a space.


EXAMPLES

  • Smithville, Texas
  • San Diego, California

DC Map: None
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: Yes-shared

Required in UHDL Field Template: Yes

MARC:
260 $a
264 $a

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Date (ISO 8601)

"Typically, Date will be associated with the creation or availability of the resource. Recommended best practice for encoding the date value is defined in a profile of  and follows the YYYY-MM-DD format." (DCMI)

"The date refers to the creation of the original resource before undergoing any conversion." (MWDL)

Date (ISO) should be expressed in the appropriate Extended Date/Time Format (EDTF) format:

Only enter valid EDTF dates. Use the Extended Date Time Format Levels 0, 1 and 2 Validation Service to verify the format.

Use "~" in place of "approximately." Place the symbol after date.

Use "?" to designate an unknown date. Place the symbol after the date.

Use "/" to separate dates in a date range.

Use "x" to replace questionable date that occured once during a time period (1920s, etc.)

YYYY
YYYY-MM
YYYY-MM-DD
YYYY-MM-DD/YYYY-MM-DD [closed date range]
/YYYY [open date range, no beginning date known]
YYYY/ [open date range, no ending date known]

To represent a decade range such as 1920s-1930s, use 1920~/1939~

To represent a season, use 21 (Spring), 22 (Summer), 23 (Fall), 24 (Winter), and the year. For example 2016-21 is Spring 2016.

See the Extended Date/Time Format (EDTF) 1.0 document for more options and examples.


EXAMPLES

  • 1876-09-19
  • 2011-06
  • 1900
  • 2012~
  • 1999?
  • 1809-09-01/1810-10-01
  • 192x

DC Map: Date
Data Type: Date
Search: Yes
Hide: Yes
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Date
MARC:
260 ## $C

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Date

"Typically, Date will be associated with the creation or availability of the resource." (DCMI)

"The date refers to the creation of the original resource before undergoing any conversion." (MWDL)

Natural language, expressed as "Month (D)D, YYYY" or other appropriate date based on value in Date (ISO 8601) field.

Avoid using abbreviations and Latin terms for dates.


EXAMPLES

Date (ISO 8601) field valueDate
1876-09-19 September 19, 1876
2011-06 June 2011
2013~ approximately 2013
1950~/1979~ 1950s-1970s
192x 1920s
1809-09-01/1810-10-01 September 1, 1809 - October 1, 1810

DC Map: None
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Date
MARC:
260 ## $C

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Description

"An account of the content of the resource. Description may include but is not limited to: an abstract, table of contents, reference to a graphical representation of content or a free-text account of the content." (DCMI)

Take description directly from the source when it is available.

If no description is provided, summarize item in a brief sentence or two.

DC Map: Description
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Description
MARC:
500
520
545

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Caption

Language printed on an object that provides contextual information.

If the original object has handwritten text use the Inscription field.

Text of caption included in the digital object:

Caption: "[caption as transcribed directly from source]"

Text of caption not included in the digital object:

Caption from [book -or- scrapbook]: "[caption as transcribed directly from source]"

Separate multiple entries with a semicolon followed by a space.


EXAMPLES

  • Caption: "President Wilson addresses the crowd."
  • Caption from photograph: "City Hall."

DC Map: Description
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: No

DC: Description

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Inscription

Language handwritten on an object that provides contextual information.

If the original object has printed (not handwritten) text use the Caption field.

Text of inscription:

Inscription on [front -or- back]: "[inscription as transcribed directly from source]"

Separate multiple entries with a semicolon followed by a space.


EXAMPLE

Inscription on front: "Jack's retirement party."

DC Map: Description
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: No

DC: Description

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Donor

"A statement of any changes in ownership and custody of the resource since its creation that are significant for its authenticity, integrity, and interpretation." (DCMI)

Name of donor(s) provided in catalog record, finding aid, or by the repository.

Separate multiple entries with a semicolon followed by a space.


EXAMPLES

  • Col. and Mrs. François H.K. Reynolds, 1955
  • Robert B. Fulton

DC Map: None
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: No

DC: Provenance

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Subject.Topical

"The topic of the content of the resource." (DCMI)

The topic should be expressed as an authorized term from a controlled vocabulary, in order of preference:

  1. Library of Congress Subject Headings (LCSH)
  2. Local

Avoid using pre-coordinated subject headings (ex. Hip-hop culture--Texas--Houston). Split into separate topics and/or other appropriate metadata fields when possible. (ex. Subject.Topical: Hip-hop culture. Subject.Geographic: Houston, Texas).

Separate multiple entries with a semicolon followed by a space.


EXAMPLES

  • Architecture
  • Sailors

DC Map: Subject
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: Yes-shared

Required in UHDL Field Template: Yes

DC: Subject
MARC:
650

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Subject.Name

Proper names cited in the content of the resource.

The entity should be expressed using an authorized term from a controlled vocabulary, in order of preference:

  1. Library of Congress Name Authorities (LCNAF)
  2. Handbook of Texas (HOT)
  3. Getty Union List of Artist Names (ULAN)
  4.   Local

Local: [Last Name], [First Name], [Middle Initial]
(if needed) [year of birth]-[year of death]

Separate multiple entries with a semicolon followed by a space.


EXAMPLES

  • DJ Screw, 1971-2000
  • Slough, William M.

DC Map: Subject
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: Yes-shared

Required in UHDL Field Template: Yes

DC: Subject
MARC:
600
610
611

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Subject.Time Period

Time period cited in the content of the resource.

Use when the intellectual or artistic content is about or depicts a time (Miller, Metadata for Digital Collections, 114).

Time period should be expressed as an authorized term from a controlled vocabulary, in order of preference:

  1. Library of Congress Subject Headings (LCSH)
  2. Handbook of Texas (HOT)
  3.   Local

Separate multiple entries with a semicolon followed by a space.


EXAMPLES

  • Texas--History--Republic, 1836-1846
  • 20th-century America

DC Map: Coverage-Temporal
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: Yes-shared

Required in UHDL Field Template:
No

DC: Coverage (Temporal)
MARC:
650

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Subject.Geographic

Geographic area represented in the content of the resource.  Content can include cities, neighborhoods, natural geographic features, or other geographic locations.

Use when the intellectual or artistic content is about or depicts a place (Miller, Metadata for Digital Collections, 114).

Use Place of Creation field to indicate where an object was created.

Geographic area expressed as an authorized term from a controlled vocabulary, in order of preference:

  1. Getty Thesaurus of Geographic Names (TGN)
  2. Handbook of Texas (HOT)
  3.   Local

Separate multiple entries with a semicolon followed by a space.


EXAMPLES

  • Smithville, Texas
  • San Diego, California

DC Map: Coverage-Spatial
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: Yes-shared

Required in UHDL Field Template: Yes

DC: Coverage (Spatial)
MARC:
651 #0
651 #7

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Geographic Coordinates

Latitude and Longitude points that reference an exact geographic location.

[latitude], [longitude]

Google Maps Instructions:

  1. Right click on the location
  2. Select "What's here?"
  3. Copy and paste the coordinates that appear in the info box

EXAMPLE

29.71625, -95.3391

DC Map: Coverage-Spatial
Data Type: Text
Search: Yes
Hide: Yes
Required: No
Vocab: No

Required in UHDL Field Template: No

DC: Coverage (Spatial)

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Genre

"The material or physical carrier of the resource." (DCMI)

Genre should be expressed as an authorized term from the Getty Art & Architecture Thesaurus (AAT).

Use the capitalization of the source vocabulary; pay close attention to terms that are pluralized.


EXAMPLES

  • color photographs
  • letters (correspondence)

DC Map: Format-Medium
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: Yes-shared

Required in UHDL Field Template: Yes

DC: Medium
MARC:
655 #7 $a

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Language

"A language of the intellectual content of the resource." (DCMI)

Language expressed as a term from the ISO 639.2 Language Code List. Use term in the "English name of Language" column.

Separate multiple entries with a semicolon followed by a space.


EXAMPLES

  • English; Spanish
  • French

DC Map: Language
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Language

Language Code
(ISO 639.2)

"A language of the intellectual content of the resource. Recommended best practice for the values of the Language element is defined by RFC 3066 which, in conjunction with ISO 639, defines two- and three-letter primary language tags with optional subtags." (DCMI)

Language expressed as a three letter code from the ISO 639.2 Language Code List. Use Bibliographic (B) code when applicable.

Separate multiple entries with a semicolon followed by a space.


EXAMPLES

  • eng; spa
  • fre

DC Map: Language
Data Type: Text
Search: Yes
Hide: Yes
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Language
MARC:
008
041 0#

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Physical Description

"The physical manifestation of the resource." (DCMI)

Values for Physical Description will be supplied by repository or catalog record.

For items with catalog records, use value in the MARC 340 field.

For archival collections: Number of objects (expressed as a digit) + (if applicable) [description of object unit] + (if applicable) [type of marking on object] + format of object + (if applicable) ", front and back"

Separate multiple entries with a semicolon followed by a space. Objects with multiple pieces, such as letters with envelopes, should be separated with a semicolon.


EXAMPLES

  • Wool and silk with gold and silver threads
  • 1 page handwritten letter, front and back; 1 envelope
  • 1 black-and-white photograph

DC Map: Format-Medium
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: No

DC: Medium
MARC:
340

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Type (DCMI)

"The nature or genre of the content of the resource. Type includes terms describing general categories, functions, genres, or aggregation levels for content. Recommended best practice is to select a value from a controlled vocabulary (for example, the DCMIType vocabulary)." (DCMI)

To describe the physical manifestation of the resource, use the Physical Description and Genre fields.

To describe the digital manifestation of the resource, use the Format (IMT) field.

Choose a UHDL Type Value (see below) from the DCMI Type List.

UHDL Type Values:

  • Image
  • Still Image
  • Moving Image
  • Sound
  • Text

Separate multiple entries with a semicolon followed by a space.

DC Map: Type
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: Yes-shared

Required in UHDL Field Template: Yes

DC: Type

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Format (IMT)

"The...digital manifestation of the resource.... Format may be used to determine the software, hardware or other equipment needed to display or operate the resource. Recommended best practice is to select a value from a controlled vocabulary." (DCMI)

Format should be expressed as an authorized term from the Internet Media Types (IMT) controlled vocabulary:

[IMT Content Type]/[IMT Subtype]


EXAMPLES

  • application/pdf
  • audio/mp3
  • image/jpeg
  • image/tiff
  • video/quicktime

DC Map: Format
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: Yes-shared

Required in UHDL Field Template: Yes

DC: Format

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Original Item Extent

"The dimensions of the resource, including size and duration." (DCMI)

Values for Original Item Extent will be supplied by repository or catalog record.

Value for Original Item Extent that is born digital may have information embedded in the original file.

Separate multiple entries with a semicolon followed by a space.


EXAMPLES

  • 24 x 19.5 cm.
  • 02:23:00
  • 2.18 MB

DC Map: Format-Extent
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: No

DC: Extent
MARC:
300 $a, $b, $c

Administrative Metadata

Original Item Location

"A Reference to a resource from which the present resource is derived." (DCMI)

"Original object which the digital surrogate represents." (MWDL)

"The source element should not be used for the names of persons who donated an original item, the names of institutions or repositories where the original item is house, or the like.  Instead, the source element indicates a one-to-one relationship between two information resources, one being the analog original from which the digital reproduction was created." (Miller, Metadata for Digital Collections, 123)

Values for Original Item Location will be supplied by repository, catalog record, or finding aid.

Call number provided in catalog record; Accession number, Box number, and folder number provided in finding aid; Accession number, file name provided in finding aid.


EXAMPLES

  • NA3055 .H64 1935
  • ID 2006-010, Box 6, Folder 55
  • ID 2010-007, 2010_007_00034.jpg

DC Map: Source
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Source
MARC:
050
090
099

Original Item URL

URL used to reference original item.

Original Item URL


EXAMPLES

DC Map: Source
Data Type: Text
Search: No
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Source

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Original Collection

Name of the original physical collection in which the digital object is a part of.

Name of original collection provided in catalog record or finding aid.


EXAMPLES

  • Joseph S. Cullinan Papers
  • UH Frontier Fiesta Collection

DC Map: Relation-IsPartOf
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Is Part Of
MARC:
77x
78x

Original Collection URL

URL that links to the original physical collection in which the digital object is a part of.

URL for the original collection's catalog record or finding aid.


EXAMPLES

DC Map: Relation-IsPartOf
Data Type: Text
Search: No
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Is Part Of

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Digital Collection

Name of the digital collection that the digital object is a part of.

Name of the digital collection as indicated in the MDS wiki project plan.


EXAMPLES

  • HAWK Photographs and Memorabilia
  • Frontier Fiesta

DC Map: Relation-IsPartOf
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Is Part Of

Digital Collection URL

URL that links to the digital collection landing page.

For unpublished collections, use the following construction to create the URL:

http://digital.lib.uh.edu/collections/[alias]

The collection alias is indicated in the MDS wiki project plan.


EXAMPLES

DC Map: Relation-IsPartOf
Data Type: Text
Search: No
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Is Part Of

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Repository

Name of institution where the original object is housed and made accessible to users.

Standardized language from the local controlled vocabulary:

  • Special Collections: Special Collections, University of Houston Libraries
  • Architecture and Art Library: Kenneth Franzheim II Rare Books Room, William R. Jenkins Architecture and Art Library, University of Houston Libraries
  • Music Library: Music Library, University of Houston Libraries
  • Hilton Archive: Hospitality Industry Archives, Conrad N. Hilton College of Hotel and Restaurant Management, University of Houston

DC Map: Publisher
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Publisher

Repository URL

URL that links to the institution where the original object is housed and made accessible to users.

Enter the URL for the repository's web site.


EXAMPLES

DC Map: Publisher
Data Type: Text
Search: No
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Publisher

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Use and Reproduction

"Information about rights held in and over the resource. Typically a Rights element will contain a rights management statement for the resource, or reference a service providing such information. Rights information often encompasses Intellectual Property Rights (IPR), Copyright, and various Property Rights. If the rights element is absent, no assumptions can be made about the status of these and other rights with respect to the resource." (DCMI)

Standardized language from the local controlled vocabulary:

  • Public Domain: This item is in the public domain and may be used freely.
  • In Copyright: This item is protected by copyright. Copyright to this resource is held by the creator or current rights holder, and the resource is provided here for educational purposes. It may not be reproduced or distributed in any format without permission of the copyright owner. Users assume full responsibility for any infringement of copyright or related rights.
  • Rights Undetermined: This item may be protected by copyright. UH Libraries has been unable to make a conclusive determination as to the copyright status of the item. Users assume full responsibility for any infringement of copyright or related rights.

DC Map: Rights
Data Type: Text
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: Yes

DC: Rights

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Transcript

Text from the original item transcribed using OCR software.

MDS will treat the content in this field "as is."

Data Type setting in CONTENTdm Administration should always be "Full Text Search."  This value is only valid in the Data Type setting for the Transcript field.

DC Map: None
Data Type: Full Text Search
Search: Yes
Hide: No
Required: No
Vocab: No

Required in UHDL Field Template: No